Use Formulas in Table Cells

Table cells can contain formulas that do calculations using the values in other table cells.

With a table cell selected, you can insert formulas from the Table toolbar as well as the shortcut menu. You can also open the In-Place Text Editor and enter a formula in a table cell manually.

Insert a Formula

In formulas, cells are referred to by their column letter and row number. For example, the cell at top left in the table is A1. Merged cells use the number of what would be the top-left cell. A range of cells is defined by the first and last cells, with a colon between them. For example, the range A5:C10 includes cells in rows 5 through 10 in columns A, B, and C.

A formula must start with an equal sign (=). The formulas for sum, average, and count ignore empty cells and cells that do not resolve to a numeric value. Other formulas display an error (#) if any cell in the arithmetic expression is empty or contains nonnumeric data.

Use the Cell option on the shortcut menu to select a cell in another table in the same drawing. When you have selected the cell, the In-Place Text Editor opens so you can enter the rest of the formula. You can also insert a formula using the Table toolbar.

Copy a Formula

When you copy a formula to another cell in the table, the range changes to reflect the new location. For example, if the formula in A10 sums A1 through A9, when you copy it to B10, the range of cells changes so that it sums B1 through B9.

If you don't want a cell address to change when you copy and paste the formula, add a dollar sign ($) to the column or row part of the address. For example, if you enter $A10, the column stays the same and the row changes. If you enter $A$10, both column and row stay the same.

Insert Data Automatically

You can automatically increment data in adjacent cells within a table by using the AutoFill grip. For example, a table with a date column can have the dates automatically entered by entering the first necessary date and dragging the AutoFill grip.

Numbers will fill automatically by increments of 1 if one cell is selected and dragged. Similarly, dates will resolve by increments of one day if only one cell is selected. If two cells are manually filled with dates one week apart, the remaining cells are incremented by one week.

Show Me: Insert Data Automatically

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See Also